Procedures

Resource Center

General Procedures


Materials can be accessed either by visiting our Center or by viewing our Resources on the ecsw.org website. Our online catalog allows you to order resources to borrow online, if you are an East Central Synod of WI Congregation, hold a Denomination Membership with the resource Center or are in full communion with the ELCA and follow our policy for borrowing. We will make the resources available to you based on how you qualify for services. We will expect that you will follow the General Procedures as follows.

    1. Materials from the Resource Center may be checked out to any congregational member of the East Central Synod of Wisconsin or to subscribing synods and/or denominations who are in Full Communion with the ELCA through the staff of the Resource Center. For others and for more clarification see the Membership and Fees Policy below.
    2. Materials lost or damaged en route to a patron will be replaced by the Resource Center.
    3. Patrons are responsible for all materials lost or damaged while in their possession and en route to the Resource Center and will be responsible for the cost of replacement.
    4. Materials are to be returned in person, by mail, or UPS at user’s expense.
    5. The Resource Center is operated in compliance with Federal Copyright Laws. Likewise, persons using materials from the Resource Center are expected to comply with these laws.
    6. The loan period will be determined by the material type and at the discretion of the Resource Center Director.

The Resource Center Director Reserves The Right To Make Exceptions To The Above Procedures.
Policy on Membership and Fees

Membership Fees

1.   East Central Synod of Wisconsin

a.    Congregations of the ELCA in this synod shall receive the services of the Resource Center free of charge.

b.   When materials are mailed to congregations the expense shall be paid from the budget of the Resource Center.

c.    When congregations return materials they will pay the postage if they are returning by mail. They may, however, return materials in person without charge.

2.   Denominations in Full communion with the ELCA and Other ELCA Synods/Congregations that have a Covenant with the Resource Center

a.    Other synods of the ELCA, or such governing bodies of other denominations, may subscribe to the services of the Resource Center for an annual fee of $.50 per average worshiping attendance or baptized membership.

b.   An individual congregation belonging to a synod or denomination that does not hold an associate membership may subscribe to the services of the Resource Center for an annual fee of $.50 per average worshiping attendance or baptized membership.

c.    Full Communion Partners are entitled to receive all the services and publications of the Resource Center.

3. User Fees for Full Communion Partners with the ELCA

a.    Congregations or individuals who are in Full Communion with the ELCA and do not otherwise subscribe to the services of the Resource Center may come in to the Resource Center to borrow a resource for $5 or call and request a resource be sent for $10 + postage. Open/vertical files for $5 + postage per request. For a Rotation Lesson it will be $15.00 + Postage for each lesson copied. If a congregation is willing to share a lesson we will have an even exchange ie. If you donate 3 rotation lessons to our shared files, you may choose 3 lessons from our files at no charge.

b.   Such users may return the resource by mail at their own expense or return it in person without further charge.

4.   Walk‑in Memberships for Congregations or Individuals who are NOT in Full Communion with the ELCA

a.    Individual congregations who wish to use the Resource Center only on a walk‑in basis may do so for an annual subscription fee of $250

b.   Walk‑in memberships do not include the privilege of having materials mailed out to them from the Resource Center.

c.    Overdue Fines: Resources must be returned on time or an overdue fine will be charged on your account at $1.00 /day until it’s return. No resource will be checked out again until the item(s) is returned and the fine is paid.

d. Services such as use of the copy machine; use of reproduced resources; research by the staff; and use of seasonal or in demand video/DVD’s will not available.

5.  Loan of Materials (Lending priority is given to Synod congregations)

a.   Loan Period: Books and other resources for 3 weeks; Videos/DVD’s for 2 weeks. Exceptions by special arrangement only.